Digital Submission/Processing of Vendors' Bills for Non-Stock Items

  • In terms of Railway Board’s letter No.2021/RS(M)/Paperless Working/1 dt.25.08.2021, Suppliers can now submit their Bills on-line on IREPS Portal (https://ireps.gov.in/) for Non-Stock items supplied against Purchase Orders placed by Stores Department, as being done for Stock Items.

    For Non-Stock items supplied, Suppliers can view digitally-signed Consignment Receipt Certificate (CRC) under CRC (UDM) Tab for Advance Payment of 80% / 90% / 95% / 98% etc. (similar to Receipted Challan for Stock Items) & Consignment Receipt Note (CRN) under CRN (UDM) Tab for Final Payment (similar for R-Note for Stock Items) by clicking “View & Manage Contracts” link under “My Contracts” Tab and clicking the icon “Manage Your Purchase Order” available against the selected Purchase Order on the Home Page of IREPS site available after login.

    Digitally-signed Receipted Challans & R-Notes issued by Stores Depots against Purchase Orders for Non-Stock items will be visible to supplier under Rect. Challan & R/Notes Tabs respectively wherever such supplies are made to Stores Depot.

    Vendor has to select the relevant CRC / CRN / Receipted Challan / R-Note while submitting the Bill on-line on IREPS Portal for the supplied Non-Stock item. Suppliers may refer “User Manual for Vendors on Post Contract Activities” available on IREPS Portal in “Learning Centre” link at S.No.3 under Heading “E-Tender (Goods & Services)” for guidance.


  • All vendors supplying common use goods and services to Railways are advised to get themselves registered with GeM portal (www.gem.gov.in) for availing business opportunities offered by GeM.

  • Exhibition of Critical Items by Northern Railway (Click here)

  • Indian Railways allows the vendors / contractors the option to receive contractual payments against letter of credit against indigenous contracts. The terms and conditions related to payment through Letter of Credit are described in the tender documents. Vendors / contractors who intend to take advantage of this option can do so by selecting suitable payment mode at the time of submission of their bid.



Source:  www.ireps.gov.in